Message from the Registrar

Contact us:

Email: Registrar@msj.edu

Phone: 513-244-4621

FAX: 513-244-4201

Location: Conlan Center, Administration Building

Hours: 8:30AM to 4:30PM, Monday through Friday

"The Registrar's Office staff is committed to strive for continuous improvement of our service responsibilities to make our services timely and accurate through the use of the most current technology and procedures. Our primary functions are aimed to empower our students, faculty and administrators to achieve their academic and institutional goals while ensuring the integrity, confidentiality and security of all academic records. This office assists the University community by our compliance with university policies and procedures implemented to promote the students' best interest."

Services provided by the Registrar's Office

Unless noted otherwise, all inquiries can be sent to Registrar@msj.edu. All contact and forms must be sent from your MSJ email account.

  • Transcript requests: All students requesting transcripts must order through www.getmytranscript.com (National Student Clearinghouse). Any questions, please call 513-244-4621, or email Natalie.Lloyd@msj.edu 
  • Registration & Clearance: If you have questions, please contact Registrar@msj.edu for registration questions or Financial.Aid@msj.edu for financial/student account questions.
  • Consortium registration through GC3 or Acadeum , please contact Mary.Mazuk@msj.edu
  • Change of Major/Minor/Program: Complete the form and obtain the necessary approval “signatures” via email. Email form and approval emails to Natalie.Lloyd@msj.edu via your MSJ email. (OK to type in your signature on the form)
  • Add/Drop a class: Complete the Add/Drop form with appropriate signatures. Then follow instructions below:
  • Graduation questions: Azieb Mogos at Azieb.Mogos@msj.edu , extension 4765. OR email Registrar@msj.edu
  • VA Benefit questions: Amy Burger, Student Administrative Services, extension 4231, or Amy.Burger@msj.edu 
  • Transfer credit questions: Don Thomason, x4622,  Don.Thomason@msj.edu or Registrar@msj.edu.
  • NCAA Eligibility questions: Don Thomason at Don.Thomason@msj.edu or Registrar@msj.edu.
    • Enrollment Verification: Available 24/7 through clicking the following after logging into MyMount: Academics/MyAcademicRecord, then Student Self Service which will connect you to the National Student Clearinghouse Enrollment Verification center. Contact Natalie Lloyd at Natalie.Lloyd@msj.edu via your MSJ email with any questions. 
  • Degree Verification: Contact Natalie Lloyd at Natalie.Lloyd@msj.edu or 513-244-4621. 
  • Incomplete Grade Petition: Complete the form with your advisor, and email to Registrar@msj.edu via your MSJ email. (OK to type in your signature on the form)
  • Learning Contract: Complete the form with your advisor, and email to Registrar@msj.edu via your MSJ email. (OK to type in your signature on the form)
  • All other Registrar Forms found at MyMount can be downloaded, completed, and returned to Registrar@msj.edu via your MSJ email for processing.

Office Directory

Registrar's Office (For all transcript questions, degree and enrollment verifications)
Phone: 513-244-4621
 
Dan Harris
Academic Records and Registration Coordinator
Phone: 513-244-4297
 
Natalie Lloyd
Administrative Assistant
Phone: 513.244.4621
 
Azieb Mogos
Associate Registrar 
Phone: 513-244-4765
 
Ginny Taylor
Registrar
Phone: 513-244-4432
 
Don Thomason
Assistant Registrar for Transfer Credit and NCAA Eligibility
Phone: 513-244-4622

Graduation Application Information

PLEASE NOTE DEGREE APPLICATION DATES:
 
May 15 - Deadline to file degree application for December graduation.
September 15 - Deadline to file a degree application for May graduation.
November 15 - Deadline to file a degree application for August graduation.

Transcript Requests

Transfer Policies

Other Information

Academic Calendars

Title Description File type

Revised S423 start date; S423 holidays added

 

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Revised S424 dates 1/17/2023

S424 holidays added 2/6/2023

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Dates to Know

Title Description File type

Updated 9.19.22 to include midterm dates for L7

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Updated 9.19.22 to include midterm dates for L7

 

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UNDERGRADUATE / S423 Start date of 5/15/2022

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GRADUATE/DOCTORAL S423 Start date: 5/22/2023

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Exam Schedules

Title Description File type
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Student Forms & Documents

Title Description File type

Rev 12/7/2022. Fillable PDF add/drop form. Must be returned for processing to Financial.Aid@msj.edu or Registrar@msj.edu

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Updated form 10.6.22; fillable PDF

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Students: For info on GC3, see GC3's video showing how to complete the cross-registration form.

For Acadeum information, email Advising@msj.edu

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Fillable PDF new 11/17/2022

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Undergraduate ONLY form. Student must return fully signed form to Registrar's Office.

 

"I" grades convert to "F" grades on the following schedule:

  • Fall semester "I" grades change to "F": Last day of spring semester.
  • Spring semester "I" grades change to "F": Last day of the 3rd week of fall semester.
  • Summer session "I" grades change to "F": Last day of fall semester.
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Graduate ONLY form. Student must returned fully signed form to Registrar's Office.

 

"I" grades convert to "F" grades on the following schedule:

  • Fall semester "I" grades change to "F": Last day of spring semester.
  • Spring semester "I" grades change to "F": Last day of the 3rd week of fall semester.
  • Summer session "I" grades change to "F": Last day of fall semester.
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Fillable PDF new 11/21/2022

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Fillable PDF new 8/2022

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For students receiving ONLY a certificate and not a degree.

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Fillable PDF new 11/17/2022

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Revised 1/9/2023. Fillable PDF

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FERPA

Title Description File type
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New form includes options for academic and financial records. Return to Registrar Office or Student Administrative Services (SAS) in Conlan Center. Or, email from MSJ student email

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Return completed form to Registrar's Office

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Faculty Instructions

Title Description File type

Updated to include instructions for denying application 8.24.22

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Process and practice for using the Attendance Verification tool in MyMount

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How to display a class list and change settings for them, including displaying photos, waitlisted students and grades (if you have the appropriate permissions).

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.xls

Updated 9.9.2022

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Updated instructions

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